refactor: system data steward input formatting [ENG-2429]

[speaker-ender]

Ticket ENG-2429

Description Of Changes

Updates the system information form to use the formatUser function to display data stewards for consistency.

Code Changes

Steps to Confirm

1. Create a new system
2. Verify that the data steward input functions correctly
3. Confirm that the values in the data stewards selection are formatted the same as the input in the monitor config form (defaults to first + last name if available)

Pre-Merge Checklist

• Issue requirements met
• All CI pipelines succeeded
• CHANGELOG.md updated
  • Add a db-migration This indicates that a change includes a database migration label to the entry if your change includes a DB migration
  • Add a high-risk This issue suggests changes that have a high-probability of breaking existing code label to the entry if your change includes a high-risk change (i.e. potential for performance impact or unexpected regression) that should be flagged
  • Updates unreleased work already in Changelog, no new entry necessary
• UX feedback:
  • All UX related changes have been reviewed by a designer
  • No UX review needed
• Followup issues:
  • Followup issues created
  • No followup issues
• Database migrations:
  • Ensure that your downrev is up to date with the latest revision on main
  • Ensure that your downgrade() migration is correct and works
    • If a downgrade migration is not possible for this change, please call this out in the PR description!
  • No migrations
• Documentation:
  • Documentation complete, PR opened in fidesdocs
  • Documentation issue created in fidesdocs
  • If there are any new client scopes created as part of the pull request, remember to update public-facing documentation that references our scope registry
  • No documentation updates required

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Project	Deployment	Actions	Updated (UTC)
fides-plus-nightly	Ready	Preview, Comment	Feb 11, 2026 2:29pm

1 Skipped Deployment

Project	Deployment	Actions	Updated (UTC)
fides-privacy-center	Ignored		Feb 11, 2026 2:29pm

[greptile-apps]

Greptile Overview

Greptile Summary

This PR standardizes how data steward users are displayed in the System Information form by switching the select option label from user.username to the shared formatUser() helper (consistent with other admin-ui forms).

It also adds a changelog entry for the refactor/change.

Confidence Score: 4/5

• This PR is safe to merge after addressing a small changelog hygiene issue.
• The functional change is a minimal refactor (reusing an existing formatting helper) and is consistent with other call sites. The only clear fix needed is removing the template comment header from the new changelog YAML so it doesn’t leak into release notes.
• changelog/7344.yaml

Important Files Changed

Filename	Overview
changelog/7344.yaml	Adds a changelog entry for PR #7344, but it still includes the template comment header that should be removed before release generation.
clients/admin-ui/src/features/system/SystemInformationForm.tsx	Updates data steward select option labels to use shared formatUser() for consistent display formatting; change is localized and aligns with existing usage elsewhere.

[greptile-apps]

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